Memorial Sloan-Kettering Cancer Center Sr. Administrative Assistant , Periopertive Services in New York, New York

Sr. Administrative Assistant , Periopertive Services

Job Posting Number: 20268


New York,NY

March 9, 2018

Company Overview:

At Memorial Sloan Kettering (MSK), we’re not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we’re driving excellence and improving outcomes.

For the 27th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker’s Healthcare list as one of the 150 Great Places to Work in Healthcare in 2016, as well as Glassdoor’s annual Employees’ Choice Awards 2017. We’re treating cancer, one patient at a time. Join us and make a difference every day.

Job Details:

We are:

The Josie Robertson Surgery Center (JRSC) is a first-of-its-kind, freestanding outpatient and short-stay cancer surgery facility that delivers exceptional care to patients while utilizing the latest in surgical technology. The Center re-designs the way in which perioperative cancer care is provided, with an emphasis on innovation, continuous data-driven improvement, and an optimized patient experience. The opening of this new facility marked a new direction at MSK by focusing expertise on the delivery of high quality, cost effective surgical treatment of cancer that will complement a long established reputation for excellent surgical care of patients with advanced, complex cancers. Through the JRSC, MSK has developed a safe, efficient, patient-friendly, high-volume, high-quality, extended ambulatory surgical program committed to continual quality improvement and patient and provider satisfaction. We are seeking Sr. Administrative Assistant to support Dr. Rebecca Twersky, Chief of Anesthesia, Josie Robertson Surgery Center.

You are:

  • An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding.

  • Flexible in your approach and demeanor in order to align with the shifting demands of evolving circumstances.

  • Adept at creating partnerships and working collaboratively with others to meet shared objectives and goals.

  • Capable of building strong customer relationships and delivering customer-centric solutions.

  • A good decision-maker, with proven success at making timely decisions that keep the organization moving forward.

  • Action-oriented and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

You will:

  • Provide administrative support to the Senior Director of Perioperative services and assist the JRSC nursing leadership team members as necessary.

  • Schedule appointments, meetings, and conferences as requested. Manage complex calendars of department leader and department staff, using independent judgment based on knowledge of priorities and resources

  • Arrange for appropriate meeting space and set up given meeting/seminar requirements (e.g., food ordering, technology devices, etc). Use knowledge of accommodations and structure of rooms to provide

  • Prepare/produce documents including memos, correspondence, reports, presentations, and manuals as required.

  • Complete required paperwork/communication tools for department.

  • Answer assigned phone lines and direct calls; use correct telephone techniques and procedures when receiving and making calls; cross-cover other lines as assigned.

  • Assist and participate in service projects.

  • Use your strong customer service and multi-tasking abilities to support a practice by providing administrative support to the clinical team.

  • Manage the acquisition and distribution of office supplies for department.

  • Assist with department’s/division’s projects of moderate complexity. These projects require independent judgment and critical thinking as well as solid organization skills. Projects typically take an extended time to complete. Projects may include conducting research, summarizing data, analyzing budget items, etc.

  • Cross-cover Admin Assistant lines as needed.

  • Operate autonomously, with discretion, in a fast-paced and ever changing environment.

You have:

  • Bachelors degree preferred plus 2-4 years of experience

  • Proficiency in Microsoft Office

  • Knowledge of medical terminology

  • Strong prioritization, attention to detail and organizational skills.

MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.