Memorial Sloan-Kettering Cancer Center Associate Administrative Assistant, Department of Radiology in New York, New York

Associate Administrative Assistant, Department of Radiology

Job Posting Number: 20079

Administrative/Clerical

New York,NY

August 2, 2018

Company Overview:

At Memorial Sloan Kettering (MSK), we’re not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we’re driving excellence and improving outcomes.

For the 27th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker’s Healthcare list as one of the 150 Great Places to Work in Healthcare in 2016, as well as Glassdoor’s annual Employees’ Choice Awards 2017. We’re treating cancer, one patient at a time. Join us and make a difference every day.

Job Details:

Under direct supervision, the Associate Administrative Assistant provides general administrative support to a department leader and/or group of professionals. Major responsibilities include but are not limited to ordering office supplies and equipment, handling expenses and paperwork, document preparation, scheduling, assisting with visitors, and participating in departmental projects. In addition, the Associate Administrative Assistant is responsible for resolving basic problems and questions that relate to the department or division.

You Are:

  • Detail-oriented in your approach: demonstrated in your work, correspondence and written communication.

  • A professional who is comfortable working closely with management, faculty and staff.

  • An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding.

  • Flexible in your approach and demeanor in order to align with the shifting demands of evolving circumstances.

  • Adapt at creating partnerships and working collaboratively with others to meet shared objectives and goals.

  • Capable of building strong customer relationships and delivering customer-centric solutions.

  • A good decision maker, with proven success at making timely decisions that keep the organization moving forward.

  • Action-oriented and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

You Will:

  • Represent the Department of Radiology management team in all correspondence internally and externally; managing sensitive information for the office.

  • Assist with departmental seminars, meetings and larger institutional meetings, serving as the first point of contact for invited guests, managing agendas, scheduling, etc.

  • Conference planning: Arrange appropriate meeting space and set up given meeting/seminar requirements (e.g., food ordering, technology devices, etc). Use knowledge of types of accommodations and structure of rooms to provide viable set up or proposes alternatives; discusses audio-visual equipment needed with all relevant parties.

  • Prepare/produce accurate documents including memos, minutes, agendas, presentations and as required.

  • Work with the management team to foster the growth of new initiatives within the department.

  • Perform clerical duties on behalf of the management team. This entails managing daily calendars and travel plans.

  • Maintaining files, correspondence and associating tracking systems.

  • Manage the management team expenses, reimbursements, reconciliations and purchases.

  • Assist with coordination of recruitment via workday.

  • Use your strong customer service and multi-tasking abilities to support the administrative team providing support/cross coverage as needed.

  • Work on ad-hoc projects as directed by Administration.

You Have:

  • High School Diploma with 2 year experience

  • Proficiency in Microsoft Office

  • Strong oral and written communication, prioritization/time management, attention to detail and organizational skills

MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.