Memorial Sloan-Kettering Cancer Center Administrative Assistant to Medical Site Director (Bergen) in Montvale, New Jersey

Company Overview

At Memorial Sloan Kettering (MSK), we’re not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we’re driving excellence and improving outcomes. For the 28th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker’s Healthcare list as one of the 150 Great Places to Work in Healthcare in 2018, as well as one of Glassdoor’s Employees’ Choice Best Place to Work for 2018. We’re treating cancer, one patient at a time.Join us and make a difference every day.

Job Description

Under general supervision, theAdministrative Assistantprovides a wide range of administrative support to a department leader, clinical leader, and/or group of professionals. Major responsibilities include but are not limited to ordering office supplies and equipment, handling expenses and paperwork, document preparation, scheduling, assisting with visitors, and participating in departmental projects. In addition, the Administrative Assistant is responsible for resolving basic problems and questions that relate to the department or division and identifying a course of action for the complex ones. The Administrative Assistant is responsible for ensuring that all administrative tasks are completed in a manner that ensures the efficient operation of the department

You Are:

  • An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding.

  • Flexible in your approach and demeanor in order to align with the shifting demands of evolving circumstances.

  • Adept at creating partnerships and working collaboratively with others to meet shared objectives and goals.

  • Capable of building strong customer relationships and delivering customer-centric solutions.

  • A good decision-maker, with proven success at making timely decisions that keep the organization moving forward.

  • Action-oriented and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

You Will:

  • Perform administrative activities to maintain the smooth operation of the office.

  • Resolve both routine and complex inquiries and fulfill requests using in-depth knowledge of department and organization policies and procedures

  • Screen telephone calls and provide assistance to visitors

  • Establish and maintain confidential files, logs and records Identify appropriate vehicle for providing access to department information. Ensure content is up-to-date.

  • Schedule appointments, meetings, and conferences as requested

  • Manage Complex calendars of department leader and department staff, using independent judgment based on knowledge of priorities and resources

  • Prepare/produce documents including memos, reports, presentations, and manuals as requested

  • Proofread all documents; ensure proper use of terminology, spelling, grammar, and consistency of information

  • Input and update data into spreadsheets and databases for assigned reports and databases (e.g., HR paperwork tracking, purchase order tracking, capital purchase tracking)

  • Assist with designing tools for data collection (e.g., tracking logs, scheduling systems) using appropriate office software

  • Prepare reports including summaries and monthly analysis as specified by manager

  • Manage the acquisition and distribution of office supplies for department.

  • Initiate check requests, purchase requisitions, work orders, and other forms for approval

  • Assist with department’s/division’s projects/events as requested. These projects are typically completed in a short time frame and have established practices on how to complete

You Have:

  • Bachelors degree preferred plus one year of experience

  • Proficiency in Microsoft Office#LI-POST

After completing our quick online application form, you will be prompted to complete a profile assessment. It should take you about 45 minutes to complete.

Closing

MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

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Requisition ID2019-30304

CategoryAdministrative/Clerical